Regular Vacation

This benefit is available to all full- and part-time staff and administrators who work a minimum of 21 hours per week on a 12-month basis. Vacation time is earned on a per pay period basis as described below.

While vacation time is earned during the first three months of employment, eligible staff and administrators may not utilize vacation time until the conclusion of this three-month period. All vacation requests must be approved in advance by Department Heads to ensure that all institutional functions are appropriately staffed.

Vacation time may only be taken by the individual who earns the time; it may not be assigned to another employee. The vacation year runs from July 1 through June 30 (the fiscal year).

Full-time Exempt Employees:

Vacation time is accrued at a rate of 1.66 days at the end of each full month worked
Within the first year of service, vacation time is prorated according to the number of months worked during the fiscal year
After completion of one year of employment, exempt employees who work a 12-month schedule within the fiscal year (July 1 through June 30) will have earned four weeks of vacation (20 days)

This vacation schedule is prorated for regular part-time administrators according to the employee's regular workweek schedule.

Carry Over Limit:

Employees earn vacation time each pay period and may earn no more than 20 days in any twelve month period. Employees may carry over up two years’ of unused accrued vacation time --forty (40) days—into each new fiscal year. Time in excess of 40 days of vacation will be forfeited on July 1.

Cash payments may not be substituted for a vacation except upon termination of employment. The limit on vacation payments at termination of employment is two years of unused, accrued vacation time, contingent on the employee providing one month of notice.

Full-time Non-Exempt Employees:

Biweekly employees who work 35 hours per week on a 12-month schedule, accrue vacation hours each pay period
The following schedule determines the amount of vacation to which full-time staff members are entitled during the fiscal year:

Year 1: two weeks (10 days) = 2.69 hours per pay period
Year 2: two weeks (10 days) = 2.69 hours per pay period
Year 3: three weeks (15 days) = 4.04 hours per pay period
Year 4: after four weeks (20 days) = 5.38 hours per pay period

This vacation formula is also prorated for regular part-time employees who work a 12-month schedule and at least 21 hours per week, according to the employee's regular workweek schedule. Please contact Office of Human Resources for more information.

Carry Over Limit

Employees earn vacation time each pay period and may carry over up two years’ of unused accrued vacation time into each new fiscal year. Time in excess of this limit will be forfeited on July 1. Below is the chart of allowable carryover amounts for unused, accrued vacation time for non-exempt staff:

Year 1: 20 days = 140.00 hours
Year 2: 20 days = 140.00 hours
Year 3: 30 days = 210.00 hours
Year 4: 40 days = 280.00 hours