If the trip involves parking fees and tolls, the sponsor of the trip is responsible for obtaining money from the Controller’s Office and giving it to the van driver. The driver must remember to obtain receipts and submit them, along with any remaining cash. The sponsor must also ensure that the driver has directions both to and from the event/site. The driver should have the phone number to Westlands Desk [(914) 395-2209] should they need any assistance or to report that they are delayed in returning to campus. If the trip is to New York City, the driver must either stay with the van at all times or park in a parking lot; a van may not be parked on the street unless the driver stays with the van.
Upon return to campus, drivers must “back” vans into the designated van spaces in Kober Parking Lot. Van keys must be returned to Campus Operations or Westlands Desk immediately upon return to campus. Van drivers must honor the time frame for which the van was reserved. Late key return may result in the suspension of driving privileges. The earliest van keys can be picked up is 20 minutes prior to the scheduled departure time.